Receptionist Administrative Assistant Apply Now

Location: New York / New York City

Salary: $55,000 - $75,000

Job ID: JN -102017-356

Description

Receptionist/Administrative Assistant
Venture Capital firm – NYC (midtown)
 
The Firm:
 
Venture capital firm who invests in pharmaceuticals, biotech and med tech. 
Founded in 1999, with a history of well-known successes.  Closed their current capital pool of $1.5 billion in 2012 and are actively
funding healthcare innovation. 
 
The position: Receptionist/Administrative Assistant
 
This role is intended for someone who is experienced in a receptionist/front desk support role. This person must be eager to take initiative and can juggle multiple tasks while remaining organized and calm. The ideal candidate is polished, truly engaged, enthusiastic, smart, and proactive.
 
In this role, the receptionist will be responsible for administrative, logistics and other duties necessary for the front office operation. Confidence, polished communications skills and professionalism are a must. Someone who works well in a fast paced/sometimes high-pressured environment will do well here. The position requires a candidate who is highly organized, flexible and a solid team player.
 
Hours:
8:30am-6:00pm (with flexibility for additional OT)
 
Responsibilities:
 
-  First point of contact for visitors, greeting and welcoming guests to the office, directing them appropriately and notifying company employees of the visitor’s arrival; coordinates security arrangements prior to arrival
-  Manages the office/kitchen supplies, ensuring the appropriate supplies are always available, monitoring inventory, and placing orders; stocks and organizes kitchen
-  Support senior executive assistant with ad-hoc tasks and projects as necessary
-  Support executives by performing designated administrative duties including managing calendars, booking travel, and coordinating internal and external meetings
-  Perform expense tracking and reporting duties, including reconciling credit card statements
-  Discretely receives, sorts and forwards incoming mail. Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
-  Lunch ordering, set up and breakdown
-  Ensure the office is always maintained impeccably by completing required office and kitchen cleaning duties
-  Manage record keeping, filing, and other ongoing activities necessary for quick retrieval of essential information
-  Liaise with office coordinator for building services and maintenance repairs
-  Perform ad-hoc assignments as necessary
 
Skills & Requirements:
 
-  3-5 years of experience in a receptionist/ administrative role supporting senior executives in a corporate environment - preferably financial services
-  Bachelor’s degree preferred
-  Excellent knowledge of MS Office including Word, Excel and Outlook
 
The Ideal Candidate:
 
-  “Go with the flow” attitude – there will be times when priorities will shift
-  Professional and polished demeanor
-  Strong communicator, both written and verbal
-  Detail-Oriented, resourceful, efficient and thorough
-  Consistently pleasant and warm personality regardless of the nature of any given interaction
-  Superior organization skills with the ability to prioritize time-sensitive tasks
-  Exhibits sound judgement and discretion
-  Self-driven and high energy, with a willingness to learn new things and take on additional responsibilities as needed
Apply Now
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